i want how to record expenses in quickbooks

If the invoice contained an invoice reference number, write it in the Ref. Fill in the the amount due and the bill due date. Under date, write the date listed on the bill or invoice.If the bill is from a new vendor, enter the address that the vendor wants the payment sent to. Review the address to ensure it's correct. If the bill is for an existing vendor, the address field should prepopulate. Enter the vendor address in the Address field.

Otherwise, write in the vendor's name and hit enter to save a new vendor. If the bill is for an existing vendor, choose the vendor's name from the drop-down menu. Input who the bill is from in the Vendor field.From the QuickBooks home screen, navigate to the Vendors menu and select Enter Bills.Doing so allows you to keep a record of invoices received, notes them in accounts payable and debits the expense account for the bill amount. Type the reference number of the expense transaction and any business terms and conditions in the relevant fields, or skip this step if you don't need to record this information in your company accounts.Ĭlick the 'Expenses' tab and select an account from the pull-down list for instance, select the 'Marketing' expense account option to record a marketing expense transaction.Ĭlick 'Save and Close' to record the expense and exit the window.The easiest way to enter expenses into QuickBooks is to use the Enter Bills function. Type the expense amount in the Amount Due input box. For example, enter the name of an ad agency or buyer if you want to record an advertising expense in your marketing expenses account.Įnter the date of the expense and the vendor's address in the applicable fields. Alternatively, click to select 'Add New' and type a new vendor. Select 'Enter Bills' from the pull-down list of options.Ĭlick the 'Down Arrow' button next to 'Vendor' and choose an existing vendor from the list. Click 'Vendors' in the main menu at the top of the screen.

I want how to record expenses in quickbooks